Tournament registration form checklist

A good sign-up form answers every question you would otherwise text a captain about. Keep it short enough that a team finishes it on a phone, and specific enough that you can build the schedule from it.

Team details

• Team name, spelled how it should appear in the bracket
• Division
• Home city or area
• Uniform or shirt color, if you care about matchups

Contact details

• Captain name
• Email
• Mobile number for game-day changes
• A backup contact, because captains miss messages

Roster details

• Player names, and jersey numbers if your rules require them
• Number of players expected
• Coed ratio, when the division requires one

Payment details

• Entry fee for the division
• How the team is paying: online or in person
• Deposit versus full payment, if you allow deposits
• Your refund and cancellation rule, stated plainly

Scheduling details

• Any hard time restrictions, like no games before 9 a.m.
• Requests to avoid another team, when you allow requests
• Confirmation the team can play both days, for weekend events

Rules and agreement

• Confirmation the captain read the rules
• Waiver or liability agreement, if your venue requires one
• Permission to receive event updates

What to leave off

Skip anything you will not use. Long forms lose teams. Never collect card numbers in a form or a message; use a real payment flow so the card details never reach you.

Example: the short version

Team name, division, captain name, email, mobile, player count, payment method, and a rules checkbox. That is enough to seed a bracket and reach every team on game day.

How The Rooster handles it

Teams sign up on your event page and pick a division, so the team list, payment status, and contact details stay in one place. Card payments run through Stripe, so you never handle card numbers. See team sign-up and payments.

Want help wording your sign-up? Book a free 20-minute setup call.